Here's What No One Tells You About Apostille Services in India

No matter where you are from India

What is Apostille?

Apostille is a French word that means “certification”. In the legal context, the “Apostille” refers to a legal verification process, which proves the credibility and authenticity of the documents. When documents are apostilled, an “Apostille” sticker is applied on the back of the document. This Apostille sticker or Apostille stamp is obtained from the concerned authority. The Apostille stamp is computer-generated that has a unique identification number.

The record of the Apostille document is kept online. Thus, authorities can verify the authenticity of the documents and carry out the document’s verification in a convenient manner.

Why is the Apostille of Documents Require?

Apostille of documents is only required in the countries that have signed the Hague convention. The Apostille Hague Convention had been signed by the 116 countries by now. The Hague Convention was signed on 05th October 1961 in the city of Luxembourg.

The Apostille of documents is required when you want to remove the obstructions while going to foreign countries. The Apostille makes the acquirement of work visa or student visa, permanent residency or temporary residence, and execution of deals for the expansion of business, etc.

Apostille of Documents in India

India is a developing country that is rising to become a powerful country. India became a member of the Hague countries in 2005, and India is well-known in all of the Hague countries. The membership of India has brought many students and employment opportunities for Indian citizens. Indian citizens travel to various countries for employment, education, or residency purposes. So, this has brought the necessity to avail the visas, and get the Apostille of the documents done.

How To Obtain the Apostille Sticker in India?

The Ministry of External Affairs is the central government department that issues the “Apostille” sticker. The “Apostille” sticker consists of unique information such as the name of the applicant, document name, officer’s name who issued the document, and the date of the issuance. The validity of the Apostille sticker in India is up to six months only.

The procedure of Apostille of documents has been decentralized by the central government of India recently. The main authorized body is the Ministry of External Affairs, but the MEA has regionalized the RPOs and Branch Secretariats in the 15 cities of India. Generally, the authentication of the documents beings at the regional level, and is followed by the state authentication. Lastly, the Apostille sticker is obtained by the central government.

What is the process of apostille in india?

The process for Apostille was initially performed only in Delhi, due to which people had to face difficulty in traveling all across the city for the process of Apostille. In the year 2019, the government has decentralized the process of Apostille and now it is accessible in four metro cities which include Chennai, Guwahati, Hyderabad, and Kolkata.

In order to make the services of Apostille hassle-free, the government is ensuring the accessibility of the services in other cities across India. Also, the online process for Apostille is into consideration so that the process turns out to be hassle-free for the citizens.

There are three types of Apostille documents. Have a look at the process of Apostille below.

1. Personal Documents

Apostille for Personal Document may require for varying purposes it could be for Family Visa, Marriage in Foreign Country or for the admission of your kids in Foreign School/College.

The process for Apostille of Personal Documents include,

  • Notary Attestation,
  • Attestation from Home Department or SDM (Sub Division Magistrate), and
  • Ministry of External Affairs (MEA)

2. Educational Documents

The process for Apostille of Education Documents include,

  • University Verification,
  • Home Department Attestation,
  • HRD Attestation / GAD Attestation
  • Apostille from MEA

3. Commercial Documents

Apostille for Commercial Document is required for the varying purposes, this includes when you are planning to start a company in a foreign country, appointing the director for a company, Importing / Exporting of goods from one country to another, for confirming any agreement or providing any authority to the individual.

The process of Apostille for Commercial Documents:

  • Notary Attestation,
  • Respective Chamber of Commerce, and
  • Ministry of External Affairs (MEA)

We will now understand the step by step process for verification of documents from various sources as stated above.

Step 1. Notary Attestation

Notary attestation is conducted by Local Lawyer or from the court.

Step 2. Home Department Attestation

Home Department Attestation or legalization is performed by the state government. The process for attestation is conducted in the capital city of the origin state. or Example: Maharashtra’s capital is Mumbai city, therefore if the certificate is issued by Maharashtra, the process of legalization will be performed in the capital city i.e Mumbai.

Step 3. HRD Attestation

HRD Attestation is basically performed for Educational Documents. In order to legalize the document, it is supposed to be authenticated or verified first by the University.

Step 4. SDM Apostille Attestation

SDM Attestation is another process of attestation of documents. If in case, state attestation is not performed or due to certain conditions State Attestation is missed out, with the help of SDM Attestation, MEA Apostille can be done.

Step 5. Chamber of Commerce

Chamber of Commerce attestation is required for Commercial Documents Attestation. Here, state attestation for documents is not required.

Step 6. MEA Attestation

MEA Attestation is the final step for the Apostille of documents.

Are You Facing Difficulty in Getting Apostille of the Documentation Done?

Apostille of the documentation is not an easy procedure. To get the Apostille sticker, the documents must be attested by the regional and the state government in India. Then, MEA can be approached for acquiring the Apostille sticker. You may not have the energy and the time to undertake such a complicated task. There are so many other things you need to do before going abroad. You must concentrate upon those tasks, and leave the Apostille of documentation onto the professionals.

Why Choose ND Universal for Apostille services ?

ND Universal is the pioneer for providing apostille services. We are known as the customer oriented firm for offering hassle free services with free pickup and delivery. Feel free to reach us out in case of any concerns.

  • 8+ Years Experience
  • Secured Documents
  • Authorised Partner
  • 24x7 Live Support
  • Fast Delivery
  • Free Pickup & Drop
  • Documents Live Tracking
  • We Service all over India

Apostille Process

Apostille Processing time
Birth Certificare 3-5 days
Degree Certificare 3-5 days
Marriage Certificate 3-5 days

See Full Apostille Timeline

We Provice free document pickup and drop facility for Apostille services

What our customers saying?



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FAQ in Apostille Services

The process of Apostille is performed by the Central Government. There are certain verification steps that need to be followed before the Apostille of the document or certificate. This information will enlighten you with all the details related to the process of apostille and how much time it will take, along with other minor details.

  • What is an MEA Apostille? How does an apostille stamp looks ?

    Apostille services providers are agents who offer assistance to applicants looking to get Apostille stickers for different international travel purposes. They offer a comprehensive range of services such as collecting documents from the applicants, getting them verified, and then getting the Apostille stamp from the MEA.

    The entire process is quite lengthy and complicated as each document goes through multiple verification procedures. Any lack of legal authenticity of these documents may lead to rejection and may cost you your career or future dreams of traveling abroad. Thus, it’s highly advised to hire a professional Apostille services provider.

    The computerized seal is placed behind the certificate or document which contains a 10-12 digit uniquely generated figure, through which foreign embassy can keep track of all your documents submitted online.

  • What is the purpose of Apostille?

    Apostille is required when you are traveling to a foreign country with the purpose of completion of higher education, job-related aspects or due to personal or family-related concerns. If you are planning to expand your business Internationally through Export and Import of goods, in such cases too Apostille is required.

  • Which countries require apostille of your Document?
    Albania Andora Antigua Argentina Armenia Australia
    Austria Azerbaijan Bahamas Bahrain Barbados Belarus
    Belgium Belize Bosnia and Herzegovina Botswana Brunei Darussalam Cape Verde
    Colombia Cook Island Costa Rica Croatia Cyprus Czech Republic
    Denmark Dominica Dominican Republic Ecuador El Salvador Estonia
    Fiji Finland France Georgia Germany Greece
    Grenada Honduras Hong Kong Hungary Iceland India
    Ireland Israel Italy Japan Kazakhstan Kyrgyzstan
    Latvia Lesotho Liberia Liechtenstein Lithuania Luxemburg
    Macau Macedonia Malawi Malta Marshal Island Mauritius
    Mexico Moldova (Republic) Monaco Montenegro Namibia Netherland
    New Zealand Niue Norway Oman Panama Peru
    Poland Portugal Romania Russian Saint Kitts Saint Lucia
    Samoa San Marino Sao Tome Serbia Seychelles Slaint Vincent
    Slovakia Sluriname South Africa South Korea Spain Tonga
    Trinidad & Tobago Turkey UK Ukraine Uruguay USA
    Uzbekistan Vanuatu Venezuela
  • Why is an apostille required in india?

    According to the UN Report of the year 2015, it is confirmed that India is one of those countries in the world whose 16 Million citizens are residing outside the country. In India, Apostille is issued by the Central Government (Ministry of External Affairs). The seal of the apostille contains the person and document details. The seal of Apostille may vary from one country to another.

  • When do I need Apostille services?

    If you intend to travel to a foreign country that is a member of the Hague convention, you need Apostille services. The reason for travel can be education, employment, short-term residency, a business deal, or for tourism purposes. Other reasons why you might need Apostille services are to adopt a child from a different country, to get married in a foreign country, to open a bank account in another country, to get an inheritance, and others. You need to get document Apostille on educational, non-educational, or commercial documents based on the purpose of travel.

  • What is the difference between Apostille and Attestation?

    Even though Apostille and Attestation are not very different, Apostille is needed only for countries that are part of the Hague Convention. For other countries that are not part of the Hague Convention, attestation is needed. For Apostille, a sticker is applied to the document as proof by the concerned authority. In the case of attestation, the documents are stamped by the Central government and the concerned Embassy.

  • What is the Hague Convention?

    The verification process by each of the Embassy can be quite tedious and time-consuming. To make it easier for applicants, certain countries have come together to make the process much faster. The Hague Convention saw a multilateral treaty being performed by several countries in 1961, and that gave birth to the idea of Apostille. An Apostille is the legalization of the document that can be used internationally. Applicants from countries that are covered by the Hague Convention do not need to get Embassy attestation to be able to travel to other countries. Currently, there are a total of 83 members: 82 States and 1 Regional Economic Integration Organization. You can find the names of all the members here.

  • Are there different types of Apostille available?

    No, there is only one Apostille. When you request for Apostille of a document, it automatically means that it is under the Hague Convention of 1961.

  • Who can Apostille a document in India?

    The MEA or the Ministry of External Affairs is the department responsible for Apostille of documents. To help make the entire process easier for applicants, it was decentralized to brand secretariats and the RPOs in 15 cities which include, Hyderabad, Kolkata, Mumbai, Bhopal, Ahmedabad, Chennai, Bengaluru, Cochin, Guwahati, Lucknow, Chandigarh, Raipur, Panaji, Thiruvananthapuram, and New Delhi. But, the documents need to be verified by the state government before obtaining the Apostille stickers.

  • Are the original documents submitted in safe hands?

    Departments offering Apostille services are professional, experienced, and have knowledge of careful handling of original documents. They ensure the safety and privacy of the original documents until they are in their custody.

  • How long does the process of document Apostille take?

    The time needed to Apostille documents will vary depending on the type of document, and the document-issuing state. Typically, it takes about 3-4 weeks for Apostille services. But, it might take a little longer if it involves attestation from the HRD.

  • Do documents need to be translated in any particular language to get Apostille done?

    Apostille might need translation depending on the language of the document and the language of the foreign country where it is to be used. If the language of the foreign country is different from the language of the document, translation is necessary. Also, if the document is in a regional language, it needs to be first translated to English and then to any foreign language. Also, both sets of documents – English and the translated document will need to have Apostille stickers on them.

  • Is it possible for a notary to Apostille a document?

    No, a notary is not authorized to Apostille documents. It is the MEA that can provide Apostille stickers for any document. But, before the document can be submitted to the MEA, they need to be verified from the notary to get the state certification for the legalization of educational and non-educational documents. However, commercial documents are exempted from the above process, but they need to be attested by the Chambers of Commerce.

  • What if the documents that I need to Apostille are laminated?

    In case your certificates and documents that need to be Apostille are laminated, it has to be removed. The Apostille sticker is put directly on the document and cannot be put over lamination. Many countries also want the Apostille sticker to be stamped on the backside of the certificate or document, so removing the lamination is of utmost importance.

  • How much time and money is needed to complete the Apostille process?

    The time and cost of the Apostille services will depend on the type of document and the country where the Apostille sticker needs to be obtained. All countries have their own process structure, time, and cost to deliver the Apostille services. So, it is best to talk to an expert to know the exact time frame that you should expect when you submit the documents.

  • What are the documents I need to submit if I am applying for a student visa?

    For a student visa, the applicant needs to submit all educational documents to the MEA for Apostille services. Class 10 and Class 12 certificates and mark sheets need to be submitted for Apostille services if you want to go abroad for higher education. You will also need to get these documents attested from the HRD department before submitting them to the MEA for getting an Apostille sticker.

  • What are the documents I need to submit if I am applying for an employment visa?

    You will first need to confirm the documentation needed for successful employment onboarding from your employer. The documents needed vary depending on the nature and the category of employment being sought. Typically, only the latest educational document is needed for Apostille.

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