Apostille in India [Complete Information]
What Is An Apostille?
Apostille in general is a French word for certification. It is an official process or certification to legalize or authenticate the document with an apostille sticker, obtained by the concerned authorities.
The Apostille sticker, issued by the MEA of Ministry of External Affairs, contains important information such as the name of the document, the name of the document holder, name and signature of the officer who issued the sticker, date, and location of the issuing of the sticker on the document, seal/stamp, and signature of the concerned authorities, and a unique identification number through which the authorities can verify the authenticity of the sticker and document online as all the Apostille document information is kept online in India.
Why and When a Document Apostille is required?
An apostille document is a must to prove the authenticity and credibility of your documents to obtain any kind of visa for any country signed under the Hague Convention.
The Hague Apostille Convention is an international treaty drafted by the Hague Conference to make a simple method for “legalizing” the documents for the purpose of universal recognition. Currently, there are 117 countries that have signed the Hague Apostille Convention treaty, including the USA and India.
Document Apostille in India
Apostille in India is a mandatory process to obtain a visa for any convention member countries as India itself is a member of the Hague Apostille Convention since 2005. If you are planning to expand your business, get a job or reside in a foreign country, it is essential to get your Apostille documents authenticated or apostilled by the Ministry of External Affairs in India.
The MEA is responsible for handling the foreign or external affairs of the country. The apostille stamp is issued by the MEA only. The Apostille document in India, in order to legalize it, first needs to be reviewed by the HRD Ministry in India before getting authenticated by the MEA.
What Is The Process To Get An Document Apostillation In India?
Customer satisfaction and peace of mind are our priorities at ND Universal. That is why we don't believe in making these certification processes long and boring. We provide a very easy-to-understand and simple three-step process to get a document apostille in India.
The following processes are followed to get the apostille of the documents.
For Educational Documents
Educational documents such as degree certificates are required to get an employment or work visa, student visa or to get admission in any college or university abroad. These documents are attested by the HRD Ministry or GAD within the country.
Documents that are related to education have to follow the mentioned steps:
- Documents must get verification from the university or the local notary from where the documents must have been issued initially.
- For state-level authentication, the documents have to be verified by the HRD (Human Resource Development) Department.
- After the verification by all the departments, it should get legalised by the MEA (Ministry of External Affairs)
For Non-Educational / Personal Documents
Non-educational or Personal documents such as apostille birth certificates, apostille marriage certificates, e.t.c are usually required to get family visas, resident visas, spouse visas, and others. These documents of Apostille are attested by the Home Department or Subdivision Magistrate (SDM) of the country.
For documents that are personal or non-educational, the steps followed are:
- Verification by the Local notary from where the documents were issued initially will be done for regional-level verification.
- State-level verification will be done by the State Home Department.
- Legalization by the central government department, the MEA (Ministry of External Affairs) will be done after the document has been verified by all the departments.
For Commercial Documents
Commercial documents such as property papers, registration of a company, e.t.c are essential for various purposes, including expanding business in a foreign country, establishing a new firm abroad, appointing the new director for the company, and import and export purposes of goods.
Commercial documents go through the following process:
- Documents that are related to commerce will get verification from the Chamber of Commerce. The local notary will not play a major role here.
- Once the verification is done by the Chamber of Commerce, the documents will be eligible to get the verification by the MEA (Ministry of External Affairs).
- The final attestation will be done by the Concerned Embassy.
All the steps mentioned above have to be followed systematically to obtain attested documents from the embassy. There is no room for error and none of the departments can be neglected for the verification process.
Validity of Apostille Document
Generally, every apostille, including state or SDM, comes with a validity of up to 6 months. The validity of the apostille is different in different countries and it keeps on changing as per the country's terms. In some countries, the validity is even valid for a lifetime. However, in countries like India, it is only 6 months.
What Does An Apostille Sticker Look Like?
- An apostille sticker is attached at the backside of any original document
- An apostille sticker is generated by a computer and is square-shaped. In measurement, it is of approx 9cm
- The Apostille sticker has a distinctive identification number.
- The identification number helps the authorities of the country that are part of the huge convention to confirm the details that are mentioned in a document. It also helps them to see the authenticity of the documents.
- An Apostille Sticker is registered, numbered, dated and impressed with the government official seal.
- There is no deed for attention for the countries that accept the apostille of documents. There is no need to involve the embassy for apostille purposes.
- The apostille sticker is provided by the MEA ( Ministry of External Affairs ) which regulates every affair that includes foreign premises.
What If Your Documents Are Laminated?
In case your original documents are laminated, do not try to remove the lamination by yourself. You need not worry about the lamination but if you will try to take it out by yourself then it might damage your documents and that can cause hindrance in the process of attestation. Give your documents to us without any hesitation as our professionals will remove the lamination without damaging your documents. ND Universal will take care of your laminated documents and will provide your documents with the apostille they need.
What are the Documents Required For Apostille?
For the process of apostille, the main document is followed by many other documents for the completion of the process. Some of the documents are mentioned below:
Documents and certificates related to education
- Marksheet and certificate of 10th and 12th
- Degree certificate of graduation
- Marksheet or degree certificate of post-graduation
These documents will get verified by the HRD ( Human Resource Development ) Department at state-level verification.
Documents and certificates that carry personal or non-educational information
- The birth certificate that helps in stating the nationality
- The Marriage certificate will help in validating the marital status
These personal documents will be verified by the State Home Department at state-level verification.
Extra Documents that support the process -
- Copy of passport
- Copy of Aadhar Card
- Passport-size photographs
- Photocopy of visa
- Application receipt of Passport
Time Taken To Complete the Procedure
The time taken by the process to complete will depend on the origin of documents as well as the type they belong to. Different documents will have to go for verification from different departments. Every department will work according to their time frame that can delay the process relatively. In some cases, the documents are kept on hold and it takes about a week to months for completing the process.
In general, there is no specific time that can be stated but at least a week is required for the process but this time is stretched to months as mentioned above. Getting the apostille done by yourself is a very tedious process that can affect your mental health as well. For neglecting such incidence, you should hire ND Universal for fast apostille services and we promise to give your documents with apostille stickers in just 5 working days.
What Is the Cost of Apostille ?
The cost of the apostille will vary. It will depend on the number of documents to be apostilled, their origin and the type they belong to. Every document will have to go for verification from the different departments. The departments that will be involved in the process will define the cost of the process. If you are planning to do this process by yourself then you should keep in mind that you will have to travel to different places for this process to be done effectively.
The cost of travelling will be much higher than what we will offer to you. By Hiring ND Universal, you will not have to be stressed about the price of the apostille process as we charge very reasonably. Our process will be transparent and no extra charges will be there without any solid cause. Unnecessary charges will not distress your mood and you will have a happy apostille experience with us.
How to Start The Process?
If you are willing to hire us as your apostille service partner then you have to call our executive who will attend to 117 countries have you personally and will explain all the details about the provide all the details about the process that has to be followed. Once this formality is done, we will pick up the documents from your place to start the process. When we will pick up the document, the receipt will be sent to you for the same. Once the documents will be with us, we will start the process of apostille and every detail will be given to you about the progress of your document.
After completion of the process, our dispatch partner the Blue Dart Dispatch will start dispatching your documents with an apostille sticker to you. Once the documents will be dispatched, you will be able to track them online by the tracking details that will be provided to you.
Choosing ND Universal for Apostille services in India will benefit you with:
- Professional and friendly staff to provide quality services.
- Customer satisfaction and peace of mind.
- A Streamlined process for document submission to avoid any kind of mess created by documents.
- Pick up and drop off services of documents for our busy clients.
- Reasonable prices for all official and extra services.
- Easy payment methods to escape any stress for payments.
- Less complex and easy-to-understand procedures to provide transparency to our customers.
- Certified and reliable services.
- Less time-consuming and stressless procedures.
- 24/7 Availability of customer support and services via phone calls, emails, and Whatsapp.
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Frequently Asked Questions
What Is MEA Apostille?
The Apostille sticker in India is issued by the Ministry of External Affairs. It is mandatory to get your documents apostille attested from the regional notary and then HRD/SDM, the Home Department, or the chamber of commerce to obtain an Apostille stamp from the MEA.
The apostille stamp will prove the authenticity and legitimacy of your documents to be used legally in a foreign country.
What do attestation and apostille mean? How are they different?
Attestation and Apostille are not very different. Attestation is a legalization process of authenticating the originality and genuineness of a document with the official stamp and signature of the issuing authority to use them as a legally verified document in foreign countries that is not under the Hague convention while document apostille is authenticated with the apostille stamp issued by MEA for the countries under the Hague Convention.
Do I have to submit my original documents to get Apostille services in India?
Yes, one needs to submit their original documents to get an apostille sticker as it is a legal process.
How do you ensure the security of our original documents and private information?
We understand how valuable your personal information and original documents are. That is why we follow a strict series of procedures with our highly professional staff to ensure the safety of your documents for apostille and privacy.
What are my documents laminated?
Our skilled and professional staff carefully takes the lamination off so that the document doesn't get damaged if the documents submitted are laminated. We still suggest you submit unlaminated documents only for document apostille, as the process of getting the document apostille involves various stamping and signing processes, and taking lamination off again and again may damage the document.
Why does one need an apostille certificate in India?
A Certificate apostille is required to prove the authenticity and legitimacy of your document in a foreign country under the Hague Convention. It is a mandatory process for obtaining an employment/work visa; a resident, family, or spouse visa; and a student or study visa.
For which countries an apostille certificate is necessary?
An apostille certificate is mandatory to get the visas for the countries that come under the Hague Convention. It is a treaty currently signed by 117 for apostille document verification.
Do we need the apostille in India?
Yes, an apostille is required in India as it also comes under the Hague convention. India signed the Hague Apostille Convention treaty in 2005.
What is the Hague Convention?
The Hague Apostille Convention is a treaty drafted by the Hague Convention including 117 countries currently. It was intended to create a simplified and universally recognized process to make legalization easier.
Who issues the apostille sticker in India?
The Document Apostille sticker in India is issued by the MEA or Ministry of External Affairs. The MEA is responsible for handling foreign or external affairs of the country.
Is it safe to hand over my documents apostille to the courier person?
ND Universal trusted courier facilities. So, when you hand over your documents to the courier person in India, they will provide you with a courier receipt that will serve as proof that you've submitted your documents to them. Our professional executive will keep in touch and coordinate with the courier person until they hand over the documents to our staff.
What is my document apostille in any regional language? Does it need to get translated?
If the document is in any language different from the language of the country it is being issued, it will need to be translated to the language of the country you are relocating to. Also, if your apostille document is in any regional language it is first needed to be translated into English and then the language of the country you are migrating to and both the copies of documents need to have apostille stamps on them.
Can MEA directly apostille a document in India?
No, the documents first need to get attested from the regional or a local notary, then from an HRD/SDM, the Home Department, or the chamber of commerce, depending on the type of document. After that, it will get an apostille sticker from the MEA.
How much fee and time will it take to get my documents apostilled?
The fee and time required to get your documents apostilled to depend on various factors such as the number of documents, the country you need them for, extra services the customers avail to, and the nature of the case.
Do you provide pick and drop facilities for apostille documents in India?
Yes, we provide pick-up and drop-off facilities for documents to save our customer's time all over India.
How can I track my documents once I submit them?
You can track the status of your documents by using the tracking system on our website or by calling our customer helpline to know the updated status of your documents.
How much time does it usually take to get a document apostilled?
It usually takes 5-8 working days to get one's documents apostilled.
How many types of document apostille are available in India?
Currently, there is only one apostille that is under the Hague convention of 1961.