Malaysia Embassy Attestation (The Definitive guide)

Malaysia is visited by many people, mainly for the telepathic experience. Many people relocate to Malaysia for calmness and opportunities to grow as well. All the required documents must be attested before applying for a visa and also before travelling to Malaysia.

What is Embassy Attestation?

Embassy Attestation is a process in which the documents get their legitimacy. In the process, a document goes from several verifications done by the relevant department. Embassy Attestation of any document is mandatory when travelling to any foreign country that is not a part of the Hague Convention. The attestation of documents will depend on the type they belong to and the purpose of attestation.

Malaysia Embassy Attestation is an act of legalization of the documents by relevant departments that will help in stating the genuine authority of the document. Many documents require Attestation by the Consulate or Embassy of Malaysia in India. The documents being legalized by the Malaysian Embassy can be legally used in Malaysia for different purposes.

Embassy Attestation helps in stating that the documents are genuine and provide the correct information of the mentioned individual. Attestation by the Malaysian Embassy is also mandatory in case of getting any kind of visa. The process involved in the embassy attestation is very complicated and tiresome thus it is advised to take aid from a reliable Embassy Attestation service provider.

Why Is Embassy Attestation Required?

Embassy Attestation is a significant process because according to the rules no one will be able to use their documents if not attested by the Embassy of the concerned premises and that is why Malaysia Embassy Attestation is also very important. Embassy Attestation will involve documents that are personal, professional, and academic.

  1. Degree certificate: An attested degree certificate will help you in acquiring a student visa and it will also help you in getting a job that asks for specific education qualifications.
    Individuals who want to pursue an education or wants to get a job in Malaysia should apply for this attestation as it will benefit you in getting a visa for education or for working legally on the premises.
  2. Birth certificate: Attested birth certificate is mandatory in case someone wants to enroll their child in a school or even for grown individuals who want to complete their education. It is also used for migration purposes and should be considered to be attested when an individual wants to travel to Malaysia for a visit or even stay.
    An attested birth certificate will help an individual in getting a visa and will also help if someone wants to change their name officially.
  3. Marriage certificate: This comes under a personal document and should be attested for the validation of the marriage in Malaysia. An attested marriage certificate will help individuals in getting a resident visa, family visa, spouse visa, and dependent visa. One should apply for an attestation process to prove the marital relation.
  4. Police Clearance certificate: This document should be attested to prove that you have no criminal record in the past as this affects the visa acceptance procedure. Police Clearance Certificate should be attested to prove the innocence to the administration of another country.
  5. Export document: Attention of Export Documents are done for commercial purposes such as company registration, expansion of business, etc. the reason for commercially attesting this document is certificate incorporation, export, etc.

People visit Malaysia for both personal and professional reasons. People from India mostly visit or stay at the place for work and business opportunities. To precede these things one must have certificates that are properly attested by the Malaysian Embassy.

Without the Embassy Attestation of the documents, an individual will not be allowed to enter the premises and if caught using documents that are not being properly attested then a charge sheet can be filed against an individual.

Different Types of Attestation

Methods that will involve while doing the attestation of any document will depend on the type of document. Different departments are in charge of the verification of various kinds of documents. Every department is authorized for a certain type of document and it should be verified from that particular department only.

Personal/Non-educational documents:

Documents that contain personal information such as date of birth, date and time of marriage, etc include documents such as birth certificate, marriage certificate, etc.

These certificates are attested majorly to get residency or for visiting the premises and personal documents are verified by the Home Department of the state.

Steps:

  1. The documents will have to go from regional level verification from the local notary
  2. Then, it is followed by the authentication by the State Home Department or by the SDM ( Sub Divisional Magistrate)
  3. The MEA (Minister of External Affairs) will provide the final stamp or signature of legitimating and then the embassy will provide the attestation.

Professional/Educational Documents:

Documents that contain information needed for getting a job such as Work experience certificate, Degree or diploma certificates, etc should get verified by the HRD ( Human Resource Development ) Department at the state level.

Steps: The steps involved in attestation of these documents are:

  1. Verification by the local notary or by the University from where it was issued.
  2. Authentication by the HRD (Human Resource Development) Department.
  3. Legitimacy provided by the MEA (Ministry of External Affairs).
  4. Attestation is done by the Embassy.

Commercial Documents:

An individual or company wanting to open a business on the premises of Malaysia will require properly attested commercial documents including Power of Attorney, etc.

These documents must get verified by the Chamber of Commerce under the name and designation of the Attesting Officer and the seal.

Steps:

  1. The steps will proceed by the verification of documents by the Chamber of Commerce
  2. Then it will get legitimation by the MEA ( Ministry of External Affairs)
  3. The final Attestation will be done by the embassy after completion of the above verifications.

Brief Guide about Attestation from various Department

The Home Department, HRD (Human Resource Development) Department, MEA (Ministry of Foreign Affairs), and many more are involved in the process of an Attestation that is followed by a document before being presented to the Embassy. The procedure that is followed involves:

Step 1: Authentication by the Local Notary

All the documents whether personal or professional should be verified by the local notary from where they were issued in the first place. Without this step, the documents will not get verified by the state-level departments. In the case of commercial documents, they must get verified by the Chamber of Commerce.

Step 2: Verification from State-level Departments

Verification of documents according to the need will be done by the state departments like the Home Department, HRD ( Human Resource Development ) Department, Commercial documents, and the SDM ( State Home Department ), SDM runs separately from the state.

Step 3: Legitimization from the MEA ( Ministry of External Affairs )

All the documents are verified by the central government department, the MEA ( Ministry of External Affairs) that deals with every case that belongs to foreign affairs. The MEA will provide a stamp or sign that will prove the legitimacy and authority of the concerned document after being verified by the local and state-level departments.

Step 4: Malaysia Embassy Attestation

When the documents will get the final legalization they will be passed to the Malaysia Embassy Attestation. This level of attestation will provide an individual with the right to use the document legally on the premises of Malaysia for their benefit. This attention will also help in getting a visa.

The Malaysian Government will ask for all the properly attested personal and professional documents issued in India. All these documents must be attested by the Malaysian Embassy to pass these checks, moreover, a visa will not be given as long as all the required documents are attested.

What Documents Are Required For Malaysia Embassy Attestation?

These documents will be needed for Malaysia Embassy Attestation of personal, educational, and professional documents:

Attestation of personal and educational documents will require:

  1. Original document which is to be attested
  2. Any of the supporting documents can be provided. Document such as your passport, passport photocopy, passport application receipt, or your Aadhar card can be provided.

Attestation of commercial documents will require:

  1. An original Commercial Document be attested
  2. Supporting documents such as a Covering latter in company latter head and in some case photocopy of the passport Required.

Only original documents must be provided because the process of attestation is not done on photocopies. In any case, if your documents are laminated then do not try to remove them by yourself as it can result in damage to the document, instead, send us the documents, and here at ND Universal, our professionals will remove the lamination carefully.

How Long Does it take?

The time is taken for Malaysia Embassy Attestation generally depends on the type of the document and its origin. The time frame will also depend on the speed each department works at. If you are willing to do the attestation process on your own it can take up to few weeks to months.

By hiring ND Universal as your attestation service provider, your documents will be attested in just 8-10 days as we do not hold any documents with us in any case.

Cost of Malaysia Embassy Attestation

The cost charged for the process of the Malaysia Embassy Attestation depends on the process and the departments involved. The cost can go higher if traveling charges will be included and also depends on the number of documents that are to be attested.

By hiring ND Universal you will not have to worry about unwanted charges as we provide service at very affordable charges. For further details, you can call our executive or mail us.

How to Start the Process?

To start the Malaysia Embassy Attestation process by taking our service, you can call our executive and the process will be started after that. The process that we will follow will not be different from the process that is assigned by the government; we work transparently and will solve every query raised by your side.

We provide same-day pickup and a receipt will be provided to you for the same. We have partnered with blue dart dispatch for drop-off services and once your attested document will be dispatched all the tracking details will be provided to you.

Why Choose ND Universal?

ND Universal will not only help you in getting the documents attested from the Embassy but also will take care of the safety of documents by following a systematic process. You will not have to go from the tiresome process of attestation that brings a lot of stress. We guarantee that we will get your documents attested in one week.

ND Universal will not only help you but also will make the process of attestation easier for you to understand. The professional staff we have will talk you through every doubt you have regarding Embassy Attestation and will make sure your documents safely get the Malaysia Embassy Attestation.

Our Highlights

  • One-stop destination for Embassy attestation
  • Experience in the attestation field of more than eight years
  • Professional staff that will be available 24*7
  • High-quality customer service
  • Reasonable pricing
  • Traperant work ethics
  • Easy payment methods

Frequently Asked Questions

  • Is there a difference between authentication, attestation, legalization, verification, and notarization?
    All these terms are used interchangeably, the prime purpose of the terms is to get the documents attested properly.
    • Authentication is the process of verifying a person's identification.
    • Attestation is proof that a document has been attested.
    • Legalization is the process of confirming the authenticity of a signature, seal, or stamp on the document. The university verifies the documents and declares them to be valid.
    • Notarization is the process of stamping or sealing a document, dating it, and signing it after obtaining adequate evidence to assure its authenticity.
  • What is the role of attestation?
    Attestation of the original documents is needed to validate your application of visa in Gulf Countries for employment visa, student visa, residential visa, family visa, dependent visa, and trade visa from UAE Labor Department.
  • What should I do if my original education certificates are lost?
    You will have to submit a Lost Certificate Application to the University/College. To apply for a duplicate certificate, lodge an FIR in the police station of the area where it was lost. After the signature of the Duty Officer on the FIR, get a copy with the IPC number ( Indian Penal Code) written on it. This copy can be used to apply for duplicate certificates. Do not forget to follow up with the progress daily.
  • What documents should I get attested to obtain an employment visa?
    Documents/ certificates you must get attested to obtain an employment visa -
    • Highest level education document
    • Graduation certificate
    • Post-graduate qualification certificate
    There is no need to attest to every education-related document. It depends essentially on what the company demands. One should confirm from the employer itself as it deviates from profession to profession.